Description

Overview

Position Summary

The Director of Member Events & Activities is responsible for creating, organizing, promoting, and executing a comprehensive calendar of social, recreational, and family-oriented programs that enrich the member experience and strengthen club community.

This role combines strategic planning and creative event design with the operational excellence expected at a private country club. The Director works collaboratively with the Membership, Marketing, Food & Beverage, Golf, Racquet Sports, and Fitness teams to deliver exceptional events that reflect the club's traditions, values, and commitment to hospitality.

Experience Required

Qualifications & Core Competencies

• Bachelor's degree in Hospitality Management, Event Planning, Marketing, or related field.
• 5+ years of progressive experience in hospitality or private club event management.
• Strong leadership and interpersonal skills; polished, professional presence with members and guests.
• Creative flair for event design, décor, and entertainment selection.
• Highly organized and detail-oriented with excellent multitasking abilities.
• Knowledge of fine dining, wines, and beverage service preferred.
• Proficiency in Microsoft Office, event management platforms, and social media promotion.

Availability to work evenings, weekends, and holidays as required by club programming

Essential Responsibilities

Essential Duties & Responsibilities

Event Planning & Execution

• Develop and implement the club's annual social calendar, balancing member favorites with innovative new offerings.
• Plan and execute member events such as themed dinners, holiday galas, live entertainment, wine tastings, family festivals, and charity tournaments.
• Collaborate closely with the Food & Beverage and Culinary teams on menus, pairings, and special promotions.
• Manage all event logistics - from budgeting and vendor contracts to décor, entertainment, staffing, and timelines.
• Ensure each event is executed with precision, creativity, and a personal touch that reflects the club's high standards.
• Maintain event records, including attendance, financial results, and post-event evaluations.

Member Engagement & Communication

• Serve as the visible and approachable liaison for members regarding all social and activity programming.
• Build strong relationships with members and families to understand preferences and enhance participation.
• Partner with the Marketing and Communications teams to promote events via newsletters, email campaigns, website, social media, and in-club signage.
• Photograph events and assist in maintaining a visual archive for club communications and history.
• Gather and analyze member feedback to continually refine event offerings and experiences.

Activities & Family Programming

• Oversee a diverse schedule of activities appealing to all demographics - including youth camps, fitness programs, holiday events, and seasonal tournaments.
• Coordinate with Golf, Racquet Sports, and Fitness professionals to create engaging clinics, socials, and family-friendly competitions.
• Supervise youth activities staff, childcare services, and summer camp programs to ensure quality, safety, and enjoyment.
• Foster a welcoming, inclusive environment that encourages multi-generational participation in club life.

Leadership, Administration & Budgeting

• Prepare and manage the department's budget; monitor expenses, revenues, and cost controls for all events.
• Manage event RSVPs, seating charts, and billing coordination with Accounting.
• Develop and maintain standard operating procedures for event planning and setup.
• Lead weekly planning meetings and coordinate efforts with all club departments to ensure seamless communication.
• Maintain a strong presence during key events to ensure smooth operations and member satisfaction.

Qualifications & Core Competencies

• Bachelor's degree in Hospitality Management, Event Planning, Marketing, or related field.
• 5+ years of progressive experience in hospitality or private club event management.
• Strong leadership and interpersonal skills; polished, professional presence with members and guests.
• Creative flair for event design, décor, and entertainment selection.
• Highly organized and detail-oriented with excellent multitasking abilities.
• Knowledge of fine dining, wines, and beverage service preferred.
• Proficiency in Microsoft Office, event management platforms, and social media promotion.
• Availability to work evenings, weekends, and holidays as required by club programming.

Physical Demands & Work Environment

• Must be able to stand and walk for prolonged periods, and lift up to 40 pounds.
• Comfortable working in a fast-paced environment with frequent evening and weekend events.
• Professional attire and demeanor expected at all times to represent the club's standards of excellence.

Benefits

Compensation & Benefits

• Competitive base salary commensurate with experience
• Annual performance-based bonus
• Comprehensive health, dental, and vision insurance
• 401(k) with employer match
• Family club usage privileges
• Clothing allowance and meals provided on duty
• Continuing education and professional development support